{ "schemaVersion": "artifactExample.v2", "artifactId": "AOAVC", "title": "Asset Owner Asset Validation Checklist", "definitionRef": { "artifactId": "AOAVC", "definitionSchemaVersion": "artifactDefinition.v2", "definitionId": "AOAVC.artifactDefinition.v2", "title": "Asset Owner Asset Validation Checklist" }, "organization": "Arcfield", "sections": [ { "id": "title_page", "title": "Title Page", "values": { "Document Title": "Asset Owner Asset Validation Checklist", "Document ID": "AOAVC-CHK-001", "Version": "1.1", "Status": "Approved", "Organization": "Arcfield", "Owner": "Asset Manager", "Approver": "ISMS Manager", "Classification": "Internal", "Effective Date": "2026-09-11", "Next Review Date": "2027-09-11" }, "items": [ "Document Title: Asset Owner Asset Validation Checklist", "Document ID: AOAVC-CHK-001", "Version: 1.1", "Status: Approved", "Organization: Arcfield", "Owner: Asset Manager", "Approver: ISMS Manager", "Classification: Internal", "Effective Date: 2026-09-11", "Next Review Date: 2027-09-11" ], "contentType": "metadata" }, { "id": "abstract", "title": "Abstract", "text": "This example validates Asset Inventory row AST-001 for the Arcfield production platform. It shows how an asset owner confirms ownership, classification, dependencies, evidence quality, gaps, exceptions, lifecycle linkage and final validation decision. This checklist tests whether the 11 September 2026 freeze is complete for the surveillance cycle after certificate ARC-ISMS-2025-001.", "contentType": "narrative" }, { "id": "document_control", "title": "Document Control", "contentType": "control_table" }, { "id": "change_log", "title": "Revision history", "groups": [ { "text": "A published change is a new row. Do not edit an approved version in place." }, { "rows": [ { "Version": "1.0", "Date": "2026-08-29", "Change": "Initial Arcfield Platform publication.", "Approved by": "ISMS Manager" }, { "Version": "1.1", "Date": "2026-09-11", "Change": "Approved Arcfield worked example after the 11 September 2026 internal audit.", "Approved by": "ISMS Manager" } ] } ], "contentType": "revision_table" }, { "id": "instructions", "title": "Instructions", "groups": [ { "text": "Copy this file as the controlled Word master for your ISMS. The Arcfield identity fields on the cover are the approved worked example. Complete the steps below when you adopt the file for your organization." }, { "items": [ "Fill the cover identity fields (Organization, Version, Classification, Owner, Approver, Effective Date and Next Review Date) when you adopt this file. The Arcfield values shown here are the approved worked example.", "Issue your own version and a new Revision history row. Do not edit an approved version in place.", "Cite this approved version from related records. Do not copy this file into those records." ] } ], "contentType": "ordered_list" }, { "id": "validation_context", "title": "Validation context", "values": { "Object / record validated": "Asset Inventory row AST-001 — Production platform", "Owner": "Service Owner", "Validator": "Asset Manager", "Validation date": "2026-08-29", "Scope": "Arcfield production ISMS scope", "Related risk / control": "A.5.9 Inventory of information and other associated assets", "Review trigger": "Quarterly asset inventory review", "Evidence pack reference": "AI-AST-001-2026-Q3" }, "text": "Define the real asset inventory object being validated and why the review is required.", "groups": [ { "id": "introduction", "heading": "What this checklist is", "level": 1, "text": "This document is Arcfield's Asset Owner Asset Validation Checklist. Provide auditable evidence for Asset Owner Asset Validation Checklist. It is not a methodology essay or the governing policy. This checklist applies to the Arcfield Platform (B2B SaaS for regulated fintech and health customers): production, customer data, CI/CD, privileged access and critical suppliers. Neighbouring records (AI, ISO, SINV) cite this Document Control version. Do not copy these paragraphs into them." }, { "id": "scope", "heading": "Scope", "level": 1, "text": "Use this table before you copy a rule into another record or exclude a duty from this file.", "rows": [ { "In this file": "The rules, roles, worked Arcfield example and the records this file owns.", "Not in this file": "The ISMS boundary (ISS), Annex A selection (SoA) or live rows in AI, ISO, SINV." }, { "In this file": "Interfaces that must cite this Document Control version, including CI/CD, identity and suppliers where they affect CIA.", "Not in this file": "Live ISS scope rows, SoA applicability decisions, or neighbouring live registers. Those files keep their own approved versions; this file does not duplicate them." } ] }, { "id": "terms", "heading": "Terms used here", "level": 1, "text": "These terms are local to this file. Expand every acronym on first use in the body.", "rows": [ { "Term": "Check ID", "Meaning": "The stable identifier for one check or question. Do not reuse an ID for a different question." }, { "Term": "Exception", "Meaning": "A time-bound, approved departure with expiry and a compensating control." }, { "Term": "CIA", "Meaning": "Confidentiality, Integrity and Availability of in-scope information and services." }, { "Term": "Document Control version", "Meaning": "The approved version cited from neighbouring records. Do not copy this body into those records." } ] }, { "id": "validation_context", "heading": "Validation context", "level": 1, "text": "Use this table for validation context in the Arcfield Platform ISMS. Define the real asset inventory object being validated and why the review is required. Field Value Object / record validated Asset Inventory row AST-001 — Production platform Owner Service Owner Validator Asset Manager Validation date 2026-08-29 Scope Arcfield production ISMS scope Related risk / control A.5.9 Inventory of information and other associated assets Review trigger Quarterly asset inventory review Evidence pack reference AI-AST-001-2026-Q3 Cite this Document Control version from neighbouring records.", "rows": [ { "Field": "Object / record validated", "Value": "Asset Inventory row AST-001 — Production platform" }, { "Field": "Owner", "Value": "Service Owner" }, { "Field": "Validator", "Value": "Asset Manager" }, { "Field": "Validation date", "Value": "2026-08-29" }, { "Field": "Scope", "Value": "Arcfield production ISMS scope" }, { "Field": "Related risk / control", "Value": "A.5.9 Inventory of information and other associated assets" }, { "Field": "Review trigger", "Value": "Quarterly asset inventory review" }, { "Field": "Evidence pack reference", "Value": "AI-AST-001-2026-Q3" } ] }, { "id": "validation_checklist", "heading": "Validation checklist", "level": 1, "text": "Use this table for validation checklist in the Arcfield Platform ISMS. Use this table as the main validation audit trail with one row per performed asset-owner check. Check ID Area What was validated Required? Performed by Approved by Date Result Evidence reference Notes AOAVC-001 Asset identity Asset ID AST-001, asset name Production platform, owner, custodian and lifecycle status Yes Asset Manager Service Owner 2026-08-29 Successful AI-AST-001-2026-Q3 Matches Asset Inventory. AOAVC-002 Classification Confidential classification and CIA needs for Production platform Yes Asset Owner ISMS Manager 2026-08-29 Successful CLASS-AST-001-2026-Q3 Confidentiality high, availability high. AOAVC-003 Dependencies Cloud hosting, identity provider and backup dependency links Yes IT Operations Service Owner 2026-08-29 Pending DEP-AST-001-2026-Q3 Supplier contact update pending. Cite this Document Control version from neighbouring records.", "rows": [ { "Check ID": "AOAVC-001", "Area": "Asset identity", "What was validated": "Asset ID AST-001, asset name Production platform, owner, custodian and lifecycle status", "Required?": "Yes", "Performed by": "Asset Manager", "Approved by": "Service Owner", "Date": "2026-08-29", "Result": "Successful", "Evidence reference": "AI-AST-001-2026-Q3", "Notes": "Matches Asset Inventory." }, { "Check ID": "AOAVC-002", "Area": "Classification", "What was validated": "Confidential classification and CIA needs for Production platform", "Required?": "Yes", "Performed by": "Asset Owner", "Approved by": "ISMS Manager", "Date": "2026-08-29", "Result": "Successful", "Evidence reference": "CLASS-AST-001-2026-Q3", "Notes": "Confidentiality high, availability high." }, { "Check ID": "AOAVC-003", "Area": "Dependencies", "What was validated": "Cloud hosting, identity provider and backup dependency links", "Required?": "Yes", "Performed by": "IT Operations", "Approved by": "Service Owner", "Date": "2026-08-29", "Result": "Pending", "Evidence reference": "DEP-AST-001-2026-Q3", "Notes": "Supplier contact update pending." } ] }, { "id": "evidence_reviewed", "heading": "Evidence reviewed", "level": 1, "text": "Use this table for evidence reviewed in the Arcfield Platform ISMS. Record the evidence reviewed to support the validation conclusion. Evidence item Source system / document Owner Date reviewed Quality result Gap identified? Evidence reference Notes Asset Inventory extract for AST-001 Asset Inventory Asset Manager 2026-08-29 Complete No AI-AST-001-2026-Q3 Owner and classification present. Access Control Matrix for Production platform Access Control Matrix IT Operations 2026-08-29 Partial Yes ACM-APP-CRM-2026-Q3 Supplier contact needs update. Cite this Document Control version from neighbouring records.", "rows": [ { "Evidence item": "Asset Inventory extract for AST-001", "Source system / document": "Asset Inventory", "Owner": "Asset Manager", "Date reviewed": "2026-08-29", "Quality result": "Complete", "Gap identified?": "No", "Evidence reference": "AI-AST-001-2026-Q3", "Notes": "Owner and classification present." }, { "Evidence item": "Access Control Matrix for Production platform", "Source system / document": "Access Control Matrix", "Owner": "IT Operations", "Date reviewed": "2026-08-29", "Quality result": "Partial", "Gap identified?": "Yes", "Evidence reference": "ACM-APP-CRM-2026-Q3", "Notes": "Supplier contact needs update." } ] }, { "id": "validation_decision", "heading": "Validation decision", "level": 1, "text": "Use this table for validation decision in the Arcfield Platform ISMS. State the final validation decision. Field Value Validation result Conditionally accepted Accepted by owner Service Owner Reviewer ISMS Manager Open blocker decision No access blocker; supplier contact update remains open Final status Conditionally complete Decision date 2026-08-29 Evidence reference AOAVC-DEC-2026-Q3 Cite this Document Control version from neighbouring records.", "rows": [ { "Field": "Validation result", "Value": "Conditionally accepted" }, { "Field": "Accepted by owner", "Value": "Service Owner" }, { "Field": "Reviewer", "Value": "ISMS Manager" }, { "Field": "Open blocker decision", "Value": "No access blocker; supplier contact update remains open" }, { "Field": "Final status", "Value": "Conditionally complete" }, { "Field": "Decision date", "Value": "2026-08-29" }, { "Field": "Evidence reference", "Value": "AOAVC-DEC-2026-Q3" } ] } ], "contentType": "field_table" }, { "id": "validation_criteria", "title": "Validation criteria", "groups": [ { "text": "Use this table or list as the working record. Name owners, systems and evidence so a second person can apply the same rule." }, { "rows": [ { "Criterion": "Asset has unique ID, name, owner, custodian and lifecycle status.", "Required?": "Yes", "Expected evidence": "Asset Inventory row", "Responsible role": "Asset Manager", "Result": "Successful", "Evidence reference": "AI-AST-001-2026-Q3", "Notes": "Core identity fields are complete." }, { "Criterion": "Classification and CIA needs are approved by the asset owner.", "Required?": "Yes", "Expected evidence": "Classification record", "Responsible role": "Asset Owner", "Result": "Successful", "Evidence reference": "CLASS-AST-001-2026-Q3", "Notes": "Confidentiality and availability rated high." }, { "Criterion": "Dependencies and supplier contacts are current.", "Required?": "Yes", "Expected evidence": "Dependency map and supplier inventory", "Responsible role": "Service Owner", "Result": "Pending", "Evidence reference": "DEP-AST-001-2026-Q3", "Notes": "Supplier contact requires update." } ] } ], "contentType": "evidence_table" }, { "id": "validation_checklist", "title": "Validation checklist", "rows": [ { "Check ID": "AOAVC-001", "Area": "Asset identity", "What was validated": "Asset ID AST-001, asset name Production platform, owner, custodian and lifecycle status", "Required?": "Yes", "Performed by": "Asset Manager", "Approved by": "Service Owner", "Date": "2026-08-29", "Result": "Successful", "Evidence reference": "AI-AST-001-2026-Q3", "Notes": "Matches Asset Inventory." }, { "Check ID": "AOAVC-002", "Area": "Classification", "What was validated": "Confidential classification and CIA needs for Production platform", "Required?": "Yes", "Performed by": "Asset Owner", "Approved by": "ISMS Manager", "Date": "2026-08-29", "Result": "Successful", "Evidence reference": "CLASS-AST-001-2026-Q3", "Notes": "Confidentiality high, availability high." }, { "Check ID": "AOAVC-003", "Area": "Dependencies", "What was validated": "Cloud hosting, identity provider and backup dependency links", "Required?": "Yes", "Performed by": "IT Operations", "Approved by": "Service Owner", "Date": "2026-08-29", "Result": "Pending", "Evidence reference": "DEP-AST-001-2026-Q3", "Notes": "Supplier contact update pending." } ], "text": "Use this table as the main validation audit trail with one row per performed asset-owner check.", "contentType": "evidence_log_table" }, { "id": "evidence_reviewed", "title": "Evidence reviewed", "rows": [ { "Evidence item": "Asset Inventory extract for AST-001", "Source system / document": "Asset Inventory", "Owner": "Asset Manager", "Date reviewed": "2026-08-29", "Quality result": "Complete", "Gap identified?": "No", "Evidence reference": "AI-AST-001-2026-Q3", "Notes": "Owner and classification present." }, { "Evidence item": "Access Control Matrix for Production platform", "Source system / document": "Access Control Matrix", "Owner": "IT Operations", "Date reviewed": "2026-08-29", "Quality result": "Partial", "Gap identified?": "Yes", "Evidence reference": "ACM-APP-CRM-2026-Q3", "Notes": "Supplier contact needs update." } ], "text": "Record the evidence reviewed to support the validation conclusion.", "contentType": "evidence_table" }, { "id": "gaps_and_actions", "title": "Gaps and actions", "groups": [ { "text": "Use this table or list as the working record. Name owners, systems and evidence so a second person can apply the same rule." }, { "rows": [ { "Gap / action ID": "AOAVC-GAP-001", "Description": "Supplier operational contact for hosting dependency is outdated.", "Related item": "DEP-AST-001-2026-Q3", "Priority": "Medium", "Owner": "Supplier Manager", "Due date": "2026-09-15", "Status": "Open", "Evidence reference": "SINV-CLOUDHOST-FU-2026-Q3", "Notes": "Does not block current access operation but must be corrected before next review." } ] } ], "contentType": "action_table" }, { "id": "exceptions", "title": "Exceptions", "groups": [ { "text": "Use this table or list as the working record. Name owners, systems and evidence so a second person can apply the same rule." }, { "rows": [ { "Exception ID": "AOAVC-EX-001", "Description": "No exception approved; pending supplier contact update tracked as action.", "Reason": "Action does not affect current asset ownership or classification validity.", "Approver": "ISMS Manager", "Expiry date": "2026-09-15", "Compensating control": "Existing service owner contact and contract escalation route remain valid.", "Residual risk": "Low", "Status": "Open follow-up", "Notes": "Review on action due date." } ] } ], "contentType": "exception_table" }, { "id": "lifecycle_linkage", "title": "Lifecycle linkage", "groups": [ { "text": "Use this table or list as the working record. Name owners, systems and evidence so a second person can apply the same rule." }, { "rows": [ { "Record": "Asset Inventory", "Reference": "AI-AST-001-2026-Q3", "Owner": "Asset Manager", "Status": "Updated" }, { "Record": "Supplier Inventory", "Reference": "SINV-CLOUDHOST-FU-2026-Q3", "Owner": "Supplier Manager", "Status": "Open follow-up" }, { "Record": "Management review input", "Reference": "MRART-INPUT-ASSET-2026-Q3", "Owner": "ISMS Manager", "Status": "Scheduled" } ] } ], "contentType": "linkage_table" }, { "id": "validation_decision", "title": "Validation decision", "values": { "Validation result": "Conditionally complete", "Accepted by owner": "Service Owner", "Reviewer": "ISMS Manager", "Open blocker decision": "No blocker for asset register acceptance; supplier contact action remains open.", "Final status": "Conditionally complete", "Decision date": "2026-08-29", "Evidence reference": "AOAVC-DEC-2026-Q3" }, "rows": [ { "Field": "Validation result", "Value": "Conditionally accepted" }, { "Field": "Accepted by owner", "Value": "Service Owner" }, { "Field": "Reviewer", "Value": "ISMS Manager" }, { "Field": "Open blocker decision", "Value": "No access blocker; supplier contact update remains open" }, { "Field": "Final status", "Value": "Conditionally complete" }, { "Field": "Decision date", "Value": "2026-08-29" }, { "Field": "Evidence reference", "Value": "AOAVC-DEC-2026-Q3" } ], "text": "State the final validation decision.", "contentType": "decision_table" }, { "id": "external_references", "title": "References", "groups": [ { "text": "Cite these sources from workshops and audits. This list names ISO clauses, book chapters and companion artifacts used by this file." }, { "rows": [ { "Kind": "ISO", "Reference": "ISO/IEC 27001:2022", "How this document uses it": "Normative ISMS requirements this companion artifact supports.", "href": "https://www.iso.org/standard/82875.html" }, { "Kind": "Book", "Reference": "Implementation & Certification, Asset Management & Information Classification", "How this document uses it": "Primary operating chapter for this companion artifact.", "href": "https://www.amazon.com/s?k=ISO+27001+for+Software+Companies+Implementation+and+Certification" }, { "Kind": "Artifact", "Reference": "AI Asset Inventory (Implementation & Certification, Asset Management & Information Classification)", "How this document uses it": "Interface record. Cite this Document Control version; do not copy this file into that record.", "href": "https://www.amazon.com/s?k=ISO+27001+for+Software+Companies+Implementation+and+Certification" }, { "Kind": "Artifact", "Reference": "SINV Supplier Inventory (Building the ISMS, Supplier Security & Third-party Risk Management)", "How this document uses it": "Interface record. Cite this Document Control version; do not copy this file into that record.", "href": "https://www.amazon.com/dp/9789908983448" }, { "Kind": "Artifact", "Reference": "ACM Access Control Matrix (Secure Engineering, Access Control & Identity Management)", "How this document uses it": "Interface record. Cite this Document Control version; do not copy this file into that record.", "href": "https://www.amazon.com/dp/9789908983455" }, { "Kind": "Artifact", "Reference": "MRART Management Review Agenda & Report Template (Implementation & Certification, Internal Audit & Management Review)", "How this document uses it": "Interface record. Cite this Document Control version; do not copy this file into that record.", "href": "https://www.amazon.com/s?k=ISO+27001+for+Software+Companies+Implementation+and+Certification" } ], "text": "Use this table or list as the working record. Name owners, systems and evidence so a second person can apply the same rule." } ], "contentType": "reference_table" } ], "enrichment": { "source": "Example.json", "method": "curated-json", "note": "Completes Example JSON with renderer-native sections and generalized groups; no mdSource helper fields." }, "snapshotRef": { "snapshotId": "arcfield.platform.surv.2026-09-11", "schemaVersion": "evidenceSnapshot.v1" }, "scenarioRef": { "githubIssue": 64, "crId": "CR-TYPE-ARCFIELD-001", "family": "Checklist", "role": "Completeness check against the freeze" } }